For Registered Attendees & Their Guests

For Public Guests

For Official Partners

Trade Show Exhibitors' Page

Thank you for registering to be an exhibitor for the 2018 AAW International Symposium in Portland. Below is important information you will need as you prepare.

Checklist of Important Deadlines

Updated: April 17! Exhibitors should be familiar and comply with the important deadlines on deadlines the exhibitor checklist. View/download checklist.

Trade Show Floor Plan

• Preliminary Floor Plan April 9, 2018

Vendor Trade Show Badges

Please submit by May 21, 2018.

Badge request is currently closed.

• Green Badge: Trade show access during closed and show hours.
• White Badges. Two complimentary full access credentials per 10' x 10' booth space (up to a maximum total of four per contract for multiple booths). Does not allow access during closed trade show hours. Full access credentials are not included with table top display space.

Important Exhibitor/Vendor Communications

Official Exhibitor's Logo Download this logo and use it on website and social media pages. Instructions: Hover, right-click, "Save Image As."	2018 Exhibitor Information Includes exhibit opportunities, floor plan, contract for exhibit space, terms and conditions, additional sponsor and marketing options, handout book advertising.

IMPORTANT: Safety Regulations

All exhibitors must review, acknowledge, and sign the AAW Safety Regulations.

• Fax, Email, Mail: Click here to download a copy to review, print, sign, and return to AAW. Must be returned by fax 651-484-1724, email linda@woodturner.org, or by mail to AAW, 75 W 5th St #222, St. Paul, MN 55102. 

• Online: Click here to review, acknowledge, and sign the AAW Safety Regulations electronically.
  

Safety Articles

• To learn about the safety shield standard, read "Lathe Safety Shield," by Wes Jones from American Woodturner, April 2014.
• Instructions: Video Frame/Safety Shield Set-Up by Bob Hunt.

Get Listed in the AAW Symposium App

AAW will offer attendees a free AAW Symposium app for mobile devices, which lists rotations, demonstrators, trade show exhibitors, and more. To be listed in the Symposium App, trade show exhibitors must submit their business information including a 500 word description online. Click here to submit information for your business.

Driving Directions

Map and driving directions for getting to the Oregon Convention Center from various regions of the Portland area. View/download map.

Click image to enlarge.

Exhibitor Parking

Special arrangements have been made for vendor parking at the Oregon Convention Center in the I-5 lot exclusively for AAW. This lot is conveniently located immediately adjacent to the loading docking and it provides you with overnight, uncovered parking access for larger vehicles. Parking passes will be distributed during vendor check-in at the loading dock on move-in day.

Portland Tax Information

Good news! Oregon is one of the very few states that does not have a sales tax or require exhibitors to file taxes during the show. All selling vendors will be required to possess a Business Permit to sell during the show (you are exempt if you already have this permit). Vendors will need to submit the Temporary Business Permit form and payment to the local tax agency. The total cost of the permit is $10 per day of the convention. The form can be emailed, faxed or mailed to the following: City of Portland Business License Tax & Multnomah County Business Income Tax, 111 SW Columbia, Suite 600, Portland, OR 97201, fax 503-823-5192, office 503-823-5157, TDD 503-823-6868. Link to business license form.

Convention Center

Layout of the exhibit hall level for the convention center. View/download map.

Sustainability Guidelines

The Oregon Convention Center is a certified LEED Platinum facility. Facility rules require strict adherence throughout the event to their waste diversion policy to prevent as much waste material as possible through recycling, composting and donating left over goods. Arrangements are being made for facility staff to have a process for collecting wood shavings. All vendors are required to comply with the Waste Diversion Policy.  View/download guidelines.

Over concern about plastic bags left on the floor and filling garbage bins, this year we ask all vendors to refrain from distributing plastic carry bags.

Non-compliance could result in financial and/or other penalties. 

General Liability Insurance - Due date April 18, 2018.

As a standard requirement in the AAW contract with all symposium exhibitors, it is necessary for you to provide proof of general liability coverage from an insurance company in good standing with minimum policy limits of $1,000,000 per occurrence and $2,000,000 in aggregate. If you do not presently have insurance coverage in place, as noted above, AAW has made arrangements for all of our exhibitors to acquire this coverage at significant savings by purchasing as part of a group for $65.

Proof of alternative coverage satisfying these minimums, or secured coverage through the link provided above must be in place prior to your scheduled move-in date. You will not be allowed to move-in/exhibit without proper insurance coverage in place.

• Click here for AAW Insurance Information Sheet

Send proof of general liability coverage to linda@woodturner.org by April 18, 2018.

USDA Information

to safely bring raw or unprocessed wood and wood products into Oregon. Read requirements and learn details.

Symposium Contacts

Advertising  Sales & Booth Contracts		Convention Center Facility, Decorator, Dock
Erica Nelson Ad Sales Rep erica@pierreproductions.com Office 763-497-1778	Betsy Pierre Ad Sales Mgr betsy@pierreproductions.com Office 763-295-5420	Noelle Grinley Conference Direct noelle.grinley@conferencedirect.com Office 727-224-6019

Get Listed in the AAW Symposium App

(Complete the form below)