AAW'S 34th Annual International Symposium

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Information for Trade Show Exhibitors

Our Symposium

This year’s Symposium is projected to be attended by over 2,000 attendees, invited guests, and public admissions. The annual AAW International Symposium is an intensely informative, fun-filled event held in a different region of the country each year. Three days are packed with demonstrations by internationally renowned and local woodturners, art galleries and design workshops, as well as professional panel discussions on marketing, technical and aesthetic development, safety and legal topics. The AAW trade show will be the largest assemblage of woodturning exhibitors anywhere in the world and will be a central feature of the event; admission is free and open to all. Through our market research, the trade show closely follows the educational woodturning break-out sessions as the next-most important factor driving symposium attendance. Over 90% of registered attendees have reported making a trade show purchase. The symposium also includes tours of local destinations, three evenings of programmed social activities, and multiple auctions of donated member art, tools and supplies. Through local and regional promotions, the AAW’s marketing efforts will extend our reach to attract attendance at all of our free attractions including the Trade Show, by individuals who are not registered attendees but who do have interest in woodworking and arts and crafts.

Exhibitor Information

 

For more information and to book exhibitor space, please contact Pierre Productions. 

Exhibitor Information

Exhibitor Messages

Ongoing

You can expect to receive additional communications over the coming months. 

Archived Messages

Symposium Hotel Booking

Due: ASAP

Crowne Plaza Louisville Airport Expo Center
830 Phillips Lane, Louisville, KY 40209

Other options for exhibitors: Please see "Exhibitor Messages"

Rates
Available May 31 through June 8, 2020:

  • Single, Double, Triple, Quad: $140
  • Suites: $170-$230

Reservations

Online Reservations

Phone Reservations: 888-233-9527 (please mention "American Association or Woodturners" to get preferred group rate.)

Symposium Logo

CMYK versions should be used for professional printing. RGB versions should be used for online purposes including social media. Click the button for the appropriate file type, then right click your mouse to save the logo to your device.

Print/CMYK (TIF)

Online/RGB (JPG)

Online/RGB (PNG)

Safety

Review by May 1, 2020

Each year AAW stresses the importance of safety and safe practices during the event. Cooperation from our exhibitors has been has been stellar in our quest to reinforce the essential place for safety awareness, especially when recognizing the AAW Symposium is the world's largest education-oriented woodturning symposium. Safety stipulations can be found in your exhibitor contract. For your convenience, click below to access the safety-related terms and conditions in your contract. 

Safety Guidelines

Exhibitor Kit

Information available: April 1, 2020

The Exhibitor Services Kit includes details for ordering electricity and other booth amenities. As in previous years, dock services including move-in and move-out forklift and labor are provided to you as part of your contract with AAW.  The exception to this will be if you individually arrange for any advance shipments of items directly to the Fern warehouse instead of the convention center loading dock during our move-in period.    

Download Kit

Trade Show Insurance

Due: April, 1, 2020

As in the past, as a standard requirement in the AAW contract with all symposium exhibitors, it is necessary for you to provide proof of general liability coverage from an insurance company in good standing with minimum policy limits of $1,000,000 per occurrence and $2,000,000 in aggregate.  The AAW has again put together an affordable plan if you require a temporary general liability insurance policy for the duration of the AAW Symposium in Louisville.  The link below leads to a complete and short, online questionnaire. This will facilitate purchasing this coverage over the duration of the symposium for $65.00.  

Proof of alternative coverage, satisfying these minimums, or secured coverage through the link provided above must be in place prior to your scheduled move-in date.  You will not be allowed to move-in/exhibit without proper insurance coverage in place.  The insurance carrier will provide support with questions, either by calling 781-994-6017 or by emailing questions service@totaleventinsurance.com.
 

AAW Symposium App 

Due:  April 1, 2020

For the Sixth year, all attendees will have the ability to download the AAW Symposium App. Well over half of all attendees in each of the previous years reported downloading and using the App. Here I would like to give special mention to AAW member and volunteer Camille Wall. Camille is our AAW App "Czar." She donates countless hours of her time to develop and keep the App current each year. The trend in the number of people relying upon the App to improve their experience is growing. And the App is a service also made available to all AAW members. All exhibitors have the opportunity to extend your reach by submitting promotional information up to 500 words. This is offered at no charge, and provides you with the opportunity to promote your company and include any incentive or specific details you may want to get out to people. If you would like to have us include any information in the App, please submit it by April 30 using the form at the bottom of the page
  

App Information

Move In Schedule & Parking Information

Information available: May 1, 2020

Special arrangements have been made for unattended vendor parking near the Louisville Exposition Center, exclusively for AAW.  This location offers overnight, uncovered parking access for larger vehicles.   

Parking Facilities

Move-in Schedule

Tax Information

Due: Onsite

Louisville Tax resources:

Tax percent for Louisville: 6%
Tax permit: Temporary sales tax permit that we will provide at the Symposium by state officials. Sample provided below
Contact information: 

Ryan Oakman, Compliance Officer
Louisville Taxpayer Service Center
Office of Field Operations
Department of Revenue
Finance and Administration Cabinet
600 W Cedar Street, 2nd Floor
Louisville, Kentucky 40202-2310
Phone: (502) 595-4512, ext. 0012630139

ryan.oakman@ky.gov

View Sample Form

Badges

Due: May

To keep the trade show hall secure during setup and during non-public periods, exhibitors will be required to present badge credentials while at the Louisville Symposium. Be sure to list all members who will be assisting you on the show floor in the attached form.  

  

Badge Form

Facilities Map

Due: March

Donation to Silent Auction

Due: May 1, 2020

 

Click here

Contact information:

Erica Nelson
Pierre Productions, Advertising Sales Representative
erica@pierreproductions.com

 

Noelle E. Grinley, CCM
Conference Direct, Director of Global Accounts

Noelle.Grinley@conferencedirect.com

 

Phil McDonald, AAW Executive Director

Phil@woodturner.org

 

Janet Collins, AAW Symposium Committee Chair

Janet@woodturner.org

 

 

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